Importing the Canvas K-12 Media Center Template

• Go to the My CCPS Portal and Launch Canvas.
• Click Courses, All Courses.
• If you already have a Media Center course listed, click the name of the course.
• If you need to create a new course, click the +Course button at the top, enter a Course Name such as Mountain View Media Center, choose the appropriate Content License and click Create Course.
• On the right, click Import from Commons.
• In the Search box type media .
• Click the K-12 Media Center Template.
• On the right, click Import/Download.
• In the Import/Download window, check the box next to your Media Center course and click Import into Course.
• Within a few minutes, you should see that your course now has the template applied.

Working within the Media Center Template

• To hide, unhide, and edit pages:
  • On the left click Pages, then click View All Pages.
  • Click the green circle with the checkmark to hide a page.
  • Click the cancel circle to unhide a page.
  • Click a page title to edit the contents of a page.
• To change which course navigation options are visible to or hidden from students:
  • On the left click Settings.
  • Click the three dots to the left of a course navigation option and choose Enable, Disable, or Move.

Rostering the Course

• Go to the My CCPS Portal and Launch Incident IQ.
• At the top of the page, click +New Ticket.
• Click Software/Online Systems.
• Click Canvas.
• Click Enrollment.
• Click Need Multiple Users Added to a Course.
• Provide the following information in the Incident IQ ticket:
  • School Name
  • Course Name (in Canvas, click Settings on the left, look for Name)
  • URL of the course homepage (in Canvas, click Home on the left, copy the website address at the top of the browser)
  • Include whether only students OR both students and faculty should be included

The steps below can be used to upload patron pictures into Follett Destiny from Lifetouch:

Install and Export from Lifetouch ImageStream

• Install Lifetouch ImageStream
• On the Lifetouch ImageStream window, click Launch ImageStream
• On the left, click the Select All button
• In the center, click the Add arrow
• From the main menu, select Tools, Export Wizard
• Ensure Administrative Software is chosen and click Next
• In the Administrative Software list, choose Follett Destiny
• Click Browse and choose a location for the Destination Directory
• Click Finish
• Close ImageStream (Note: if prompted to save changes, select No)

Upload Patron Pictures into Follett Destiny

• Login into Follett Destiny
• Select Back Office, Upload Patron Pictures
• Click browse and locate the saved ZIP file located in the Destination Directory selected earlier
• Click Upload Pictures

In Infinite Campus, the Section Rosters report can provide a list of students enrolled in a course. The Section Roster for third period (high schools) can be used to verify the accuracy of patron records in Follett Destiny Library. Follow these steps to print Section Rosters reports in Infinite Campus:

• Login to Infinite Campus.
• On the left, select Scheduling, Reports, Section Rosters.
• Ensure the correct Term is selected.
• Select the Period: 3
• At the bottom of the window, click Generate Report.
• Click the print icon at the top of the window to print the report.

At the top of each page, the Course number shown matches the Homeroom field in Follett Destiny Library. This information can be used to identify the teacher of the section and, if desired, used to add teacher names to patron records.

At the beginning of the school year, patrons withdrawn from the district in previous years may appear in class rosters. The Update Patrons feature can be used to inactivate these patrons. Follow these steps to inactivate withdrawn patrons at the beginning of the school year:

This procedure updates all patrons with older Card Expiration Dates to a Patron Status of Inactive.

• Login to Follett Destiny Library.
• Select the Admin tab.
• On the left, click Update Patrons.
• Make the selections as shown below:
  • Based on Global Criteria
  • For every patron….
  • Whose Card Expiration Date is 1/1/2000 to (today’s date)
  • Change Patron Status to Inactive
• Click the Update button

 This procedure moves all Inactive patrons to a Homeroom named WITHDRAWN.

• Remain within the Admin tab.
• On the left, click Update Patrons.
• Make the selections as shown below:
  • Based on Global Criteria
  • For every patron….
  • Whose Patron Status is Inactive
  • Change Homeroom to WITHDRAWN
• Click the Update button.

The steps below can be used to identify a range of unused barcodes in Follett Destiny Library:

1. Login to Follett Destiny.
2. Select the Reports tab.
3. On the left, click Library Reports.
4. Under Catalog — Titles & Copies, click Barcode Lists.
5. From the select drop-down list, choose Unused Barcode Numbers.
6. Ensure Number of barcodes is selected and enter 999.
7. In the Starting on barcode field, enter a barcode number you anticipate being unused. This may be a guess on your part and is typically a number ending in zero such as 40000 or 52000. NOTE: Keep in mind the format of your existing barcodes and follow that same structure.
8. Click Run Report.
9. On the Job Manager list page, click the Refresh List button and click View next to the top Unused Barcode List report.
10. If the range appears as a consecutive range such as 40000 – 40998, then this is an appropriate range of unused barcodes. If the range appears to be broken into multiple lines, click the List Copy Barcodes link in the breadcrumbs below the Reports tab to try another range.
11. To reserve this barcode range for a specific vendor:
    1. Select the Back Office tab.
    2. On the left, click Site Configuration.
    3. Select the Site Administration subtab.
    4. Click the Edit icon next to Library Vendors.
    5. If the vendor is listed under Current Vendors, click the Edit icon next to the vendor name. If the vendor is not listed under Current Vendors, enter the Vendor Name in the Add Vendor field.
    6. Enter the Starting Barcode for the range.
    7. Enter the # of Barcodes for the range.
    8. Click Save.
    9. Ensure you contact the vendor with the barcode range assigned.

Patron records in Follett Destiny Library have a code assigned in the Homeroom field. The Update Patrons feature can use this field to add a teacher name to each patron record. Follow these steps to add teacher names to patron records:

Elementary and Middle Schools follow these steps:

NOTE: Before beginning, ensure you have a list showing homeroom codes and the matching teacher name. For example, HR-0118 corresponds to Ms. Teresa Hampton’s homeroom class.

• Login to Follett Destiny Library.
• Select the Admin Tab.
• On the left, click Site Configuration.
• Select the Circulation subtab.
• Scroll down to Customize User-Defined Patron Field Names.
• Ensure User Defined 2 is setup with the text HR Teacher and that Display in Circulation Desk is checked. Click the Save button.
• Within the Back Office tab, select Update Patrons on the left.
• Within the Update Patrons subtab, select the following options:
  • Based on: Global criteria
  • For every patron…
    • Whose Homeroom is _______
    • Change HR Teacher to _______
• Next to Whose Homeroom is, select one of the homeroom codes.
• Next to Change HR Teacher to, type the name of the matching homeroom teacher. Be certain to use a consistent naming structure to ensure reports work correctly. For example, enter Ms. Teresa Hampton as HAMPTON, T and ensure all teacher names are entered as LAST, F.
• Click Update.
• Repeat these steps for each homeroom.

High Schools follow these steps:

NOTE: Before beginning, ensure you have a list showing third period codes and the matching teacher name. For example, 23.032002013 corresponds to Mr. John Kinsey’s class.

• Login to Follett Destiny Library.
• Select the Admin Tab.
• On the left, click Site Configuration.
• Select the Circulation subtab.
• Scroll down to Customize User-Defined Patron Field Names.
• Ensure User Defined 2 is setup with the text 3rd Period Teacher and that Display in Circulation Desk is checked. Click the Save button.
• Within the Back Office tab, select Update Patrons on the left.
• Within the Update Patrons subtab, select the following options:
  • Based on: Global criteria
  • For every patron…
    • Whose Homeroom is _______
    • Change 3rd Period Teacher to _______
• Next to Whose Homeroom is, select one of the codes.
• Next to Change 3rd Period Teacher to, type the name of the matching teacher. Be certain to use a consistent naming structure to ensure reports work correctly. For example, enter Mr. John Kinsey as KINSEY, J and ensure all teacher names are entered as LAST, F.
• Click Update.
• Repeat these steps for each class.

If your Follett Destiny Library database is unavailable, you can check materials in and out using Follett Remote. Follow the steps below to use this program:

Preparing to Check Out and In Materials Offline

• Ask your school’s Bookkeeper for a list of faculty Employee ID numbers. These ID numbers are used in Follett Destiny as faculty member Patron IDs and must be known to use Follett Remote. (Alternatively, you can lookup Employees in Infinite Campus by Searching All People. Faculty member ID numbers are shown in parentheses in the search results.)
• Print the Circulation Log and prepare a binder to record transactions on paper as a secondary record of the transactions that will be recorded. Follett Remote simply records barcode numbers without names or material descriptions. A paper record provides a way to verify transactions were updated correctly.

Installing the Follett Remote program:

• Within the school building network, click the e-mailed link to install the Follett Remote folder on your computer desktop. When asked if you would like to open the file, click OK. (Note: If you are using Webmail, right-click the link, choose Copy Link. Then, click the Windows Start button, paste the link in the Search Programs and Files field, and press Enter.)
• A black window will display as the program is installed.
• On your desktop, open the FollettRemote folder.
• Double-click FollettRemote to begin the program.
• If asked if you want to run the software, click the Run button.
• When asked to setup the data locations, click OK.
• Click Save to set the data locations.

To Check Out Materials to Faculty Members:

• Click the Check Out button.
• Type the Employee ID number in the Scan Patron box and press Enter.
• Scan the barcode of the item into the Scan Copy box or type the barcode number in the Scan Copy box and press Enter.
• Continue scanning or entering barcodes for the patron as needed.
• Record the transactions made in your binder that includes a paper record for the check outs.
• Click the New Patron button to reset the window for the next patron.

To Check in Materials:

• Click the Check In button.
• Scan the barcode of the item into the Scan Copy box or type the barcode number in the Scan Copy box and press Enter.
• Continue scanning or entering barcodes as needed.
• Record the transactions made in your binder that includes a paper record for the check ins.

To Update Follett Destiny Library:

Once the Follett Destiny Library database is available, use these steps to update the database with items checked in and out with Follett Remote.

• Login to Follett Destiny.
• Select your school name.
• Select the Circulation tab.
• On the left, click Offline Circulation.
• Ensure Date of Transactions matches the date the data was recorded.
• Click the Browse button and select the data file to be uploaded. (Note: the default location is C:\Follett Remote . The file will be named LibraryCirculationyyyy-mm-dd.txt where the year month and date reflect when the transactions were recorded)
• Click the Upload button.
• In the Job List, click Refresh List and on the Offline Circulation line, click View to see a report of the actions taken during the import.
• If needed, verify the results of the Offline Circulation report with your binder that includes a paper record of transactions.
• Repeat these steps for each date transactions were recorded using Follett Remote.